7 Best Project Management Software with Time Tracking (2026)
Last week, a friend of mine vented about a client situation that made me cringe a little. Not because it was dramatic, but because it was so familiar.
He runs a small agency using separate tools for time tracking, project management, and invoicing. When it came time to bill, he had to manually pull hours, cross-reference two apps, and type numbers into an invoice that his client had no way to verify.
Two problems followed. He had no idea if the project was profitable until it was completely done. And the client felt disconnected, no trail of the work, no transparency, and for a moment, real mistrust. Which stung, because he had worked hard and used genuinely good tools.
The problem was never the tools. They were just never built to talk to each other. And most freelancers, hitting a sudden surge in clients, run into the same wall.
That’s what this list is about. 40+ tools reviewed. Seven selected, real G2 and Capterra ratings, evaluated specifically for freelancers and small agencies.
Why Time Tracking Needs to Live Inside Your Project Management Tool
Most people treat time tracking as a separate problem. You finish a task, open a separate app, log the time, and move on. It works until you have to invoice.
Then you’re pulling exports, doing manual math, and hoping your memory of last Tuesday is accurate enough to bill confidently.
The administrative burden adds up quickly. A 2022 study published by Harvard Business Review tracked 137 employees across three Fortune 500 companies and found that the average worker switches between applications nearly 1,200 times per day.
This constant context switching results in just under four hours per week spent on reorientation, equivalent to roughly five full working weeks per year.
Beyond the time loss, there’s a second cost my friend ran into directly: credibility. When your time data lives in one tool, and your client’s portal lives in another, there’s no visible connection. You’re asking someone to trust a number on a PDF with nothing behind it. That’s where invoice disputes start.
The tools on this list solve both problems. Time tracking that feeds directly into project budgets, invoices, and, in the best cases, the client portal itself keeps the client in the loop.
The key question to ask any PM tool you’re evaluating
Can a client see a direct line between the hours I logged and the invoice I sent them, without me manually rebuilding that connection every billing cycle?
What to Look For Before You Pick
To be honest, not all the time tracking options inside PM tools are the same. Here’s what actually matters:
Client visibility:
The best setups let clients see tracked time through a portal, which removes the trust problem entirely. Not every tool does this, but it’s worth knowing which ones do.
Native tracking, not just an integration:
A Toggl or Harvest integration works, but it means one more sync to manage and one more place for data to go missing. Native means the timer lives inside the task itself.
Billable vs. non-billable classification. You need to mark hours as billable or internal without extra steps. If you can’t do this cleanly, your invoices will always need manual cleanup.
A direct path to invoicing. Logging hours is only half the job. The tool should be able to convert those hours into an invoice, or at least export them in a format that makes billing straightforward without data re-entry.
The 7 Best Project Management Software With Time Tracking
1. OneSuite – Best All-in-One for Service Agencies
Most tools on this list do one thing well. OneSuite is built around a different idea: the entire client relationship, from first lead to final invoice, inside one login.
When you log hours in OneSuite, they connect to the project, which connects to the client, which connects to the invoice — which the client can view and approve through a branded portal that carries your logo and your domain, not OneSuite’s.
That’s the piece most tools miss entirely.
OneSuite also includes a CRM with a visual Kanban pipeline, project boards, a built-in email inbox for client communication, e-signatures, and invoicing through Stripe, PayPal, and Razorpay.
Key Features
- Project planning with boards or lists
- Built-in CRM for leads and client pipelines
- Proposals, contracts, and e-signatures
- One-time and recurring invoicing
- Branded client portal
Pricing:
- Freelancer: $29/month (up to 3,000 leads, 10 GB storage)
- Solopreneur: $59/month (up to 10,000 leads, 30 GB storage)
- Growing Agency: $149/month (unlimited leads, 60 GB storage)
Note: OneSuite offers a 14-day free trial with full feature access. No credit card required upfront.
Pros
Cons
“I have been using it for approximately 5 months to manage my clients’ projects and to assign tasks to my employees. I like how easy and intuitive it is, as you don’t need to explain to your employees where to find their assignments and documents. It is very functional.”
— Pedro C. G2 Review
“As any app that is in their early phase of development, Onesuite has some bugs that need to be ironed out. But none of them were breaking the operations. They are mostly UI related and I am already seeing them fixing them one by one.”
— Raabit H. G2 Review
2. Bonsai – Best for Agencies That Need Contracts and Proposals Too
Bonsai is designed specifically for freelancers and small agencies that manage the full business side of client work. It features a clean interface with templates that streamline the onboarding process.
Bonsai combines multiple features, including contracts, invoices, time tracking, and basic accounting, all accessible from a single dashboard. G2 users rate it 4.3/5, and Capterra rates it 4.6/5, with contract templates, ease of use, and invoice automation cited as the most standout features.
But if you need a client portal, you are paying $39/user/month minimum to get it, and the existing payment processing complaints from verified reviewers are worth taking seriously before committing. For freelancers managing a small team, the per-user pricing will likely push you toward a flat-rate alternative faster than expected.
Key Features
- Unlimited time tracking on every plan, including the Basic tier
- Billable vs. non-billable split and timesheets (Essentials plan and above)
- Invoice generation from tracked time and expenses (Essentials and above)
- Contracts and proposals with e-signatures (Essentials and above)
Pricing
- Basic: $15/user/month for time tracking and task management
- Essentials: $25/user/month adds invoicing, contracts, client portal
- Premium: $39/user/month adds Gantt, profitability, deals pipeline
- Elite: $59/user/month for custom permissions and timesheet locking (3 user minimum)
Pros
Cons
User Feedback
“Pain-free experience all around. Easy to log in, easy to find, easy to access the tools and products I need. In a matter of a few clicks. I had one issue with accessing Bonsai on the desktop app, contacted support and received a response and a solution in less than 30 minutes.”
— Jonathan H. Capterra Review
“As any app that is in their early phase of development, Onesuite has some bugs that need to be ironed out. But none of them were breaking the operations. They are mostly UI related and I am already seeing them fixing them one by one.”
— Katie S. Capterra Review
3. ClickUp – Best for Teams That Want to Customize Everything
ClickUp wants to replace every productivity tool you use. Docs, tasks, goals, wikis, whiteboards, time tracking, even chat. The ambition is both its strength and its weakness.
When ClickUp works, it is incredibly powerful. You can model any workflow, customize every field, and automate complex processes. When ClickUp does not work, it is because someone tried to use 80% of its features instead of the 20% they needed.
Native time tracking is included with every plan, including the forever-free tier. That is rare. Most competitors lock time tracking behind premium plans.
Key Features
- Native time tracking on every plan, including free
- Time estimates per task with estimated vs. actual reporting
- 15+ project views, including List, Board, Gantt, Calendar, Timeline
- Custom fields, statuses, and automations
- Built-in docs and wikis linked to tasks
Pricing (Monthly Billing)
- Basic: $15/user/month for time tracking and task management
- Essentials: $25/user/month adds invoicing, contracts, client portal
- Premium: $39/user/month adds Gantt, profitability, deals pipeline
- Elite: $59/user/month for custom permissions and timesheet locking (3 user minimum)
Pros
Cons
User Feedback
“I absolutely love the task management system of ClickUp and really love the easily structured files and folders. It has provided one place to keep everything, which helps me continue building, changing, and adapting as I progress. ClickUp allows me to easily share information with others who might help me on a project and keeps all my business details and tasks organized.”
— Sherrise E. G2 Review
“Ticket search is pretty bad, it’s hard to find what I’m looking for. Searching for ‘created by’ would be helpful, so tighter search and filters would be really good. Making tags easier to be applied. Sometimes if we drop a UI tag from a ticket, we can’t find the ticket anymore in what feels like a huge backlog. Creating tickets is also annoying since dragging from all the way at the bottom to the next ‘status’ of our flow takes a long time and can easily mess up.”
— Patrick S. G2 Review
4. Teamwork – Best for Client Services Agencies
Teamwork.com was built for agencies. The product structure assumes you are managing multiple clients with recurring projects. The time tracking ties into budgets and profitability reports. The client permissions let you show some projects but hide others.
If your business model is retainer clients or project-based consulting, Teamwork understands you better than most. The profitability tracking alone justifies the price for agencies that lose money on miscalculated project budgets.
Key Features
- Time tracking with project budget alerts
- Profitability reporting (billable hours vs. non-billable + expenses)
- Resource scheduling with workload visualization
- Client access controls with granular permissions
- Retainer tracking with monthly hour caps
Pricing
- Free: Up to 5 users, 2 projects
- Deliver: $13.99/user/month for time tracking and client access
- Grow: $25.99/user/month for advanced budgeting and resource management
- Scale: $69.99/user/month for retainer management and profitability reports
Pros
Cons
User Feedback
“Organizational management and task tracking are most useful to me personally. As an organization, we also appreciate the good customer support.”
— Maya V. Capterra Review
“The interface is complex and UI adjustments happen somewhat regularly. Predictably, this is good when I like the changes and bad when I don’t. Some features I use often can become buried under layers of menus, or made to require a long and challenging hover-interaction.”
— Anonymous User Capterra Review
5. Harvest – Best for Time Tracking with Clean Invoicing
Harvest is a time tracker first. The project management features exist, but they are light. If your workflow is “track time, send invoice, get paid,” Harvest is clean and fast. If you need Gantt charts, dependencies, or resource planning, Harvest is not built for that.
In 2026, Harvest restructured its pricing into Free, Teams, and Enterprise tiers. The Teams plan now includes everything most agencies need: unlimited seats, time tracking, invoicing, and accounting integrations. The Enterprise plan adds profitability reporting and timesheet approvals.
Key Features
- Simple time tracking with automated reminders
- Expense tracking with receipt uploads
- Invoice generation from tracked time and expenses
- Visual reporting on time allocation across projects
- Project budget alerts when approaching limits
Pricing
- Free: 1 seat, 2 projects
- Teams: $11/seat/month for unlimited seats with time tracking and invoicing
- Enterprise: $17.50/seat/month adds profitability reporting, timesheet approvals, SSO
Pros
Cons
User Feedback
“Very customizable with the time sheet options and the ability to add categories and sub categories to a specific time block. Easy to learn right away with a simple and clean user interface and able to easily edit time so it is not rigid or if you accidentally forget it on you can go back and fix it.”
— Stephanie L. Capterra Review
“Harvest silently deducts an $80 application fee from invoice payments on free trial accounts — on top of Stripe’s standard processing fees. On my first $2,000 invoice, I received only $1,861.70 with zero prior warning. There is no disclosure during onboarding, no warning when setting up Stripe, and nothing shown before the client pays.”
— Deniz M. Capterra Review
6. Toggl Track – Best for Teams That Resist Time Tracking
Toggl Track is what happens when a time tracker refuses to become a full project manager. It stays focused. One-click time tracking. Beautiful reports. Just enough project structure to keep things organized.
If your team complains about time tracking being a hassle, Toggl removes the friction. The browser extension works inside 100+ tools so you start a timer without switching windows. The free plan supports up to 5 users with no time limit, which is genuinely useful.
Key Features
- One-click timer accessible from web, desktop, mobile, and browser extension
- Browser extension integrates inside Asana, Trello, GitHub, Jira, and 100+ tools
- Project budgeting with alerts when approaching limits
- Timeline view showing app and website usage throughout the day
- Pomodoro timer and idle detection for focused work
- Project profitability reports
- Billable rates per workspace, project, or member
- Calendar integration for scheduling-based time tracking
Pricing
- Free: Up to 5 users, unlimited tracking
- Starter: $10/user/month for billable rates and budgeting
- Premium: $20/user/month for profitability and forecasting
- Enterprise: Custom pricing
Pros
Cons
User Feedback
“Toggl makes it so easy to keep track of where my time is going each week. I love that I can easily create labels to differentiate between different clients and projects, which makes it really easy to pull reports to share with clients or to help me estimate how long certain types of projects take. This is invaluable information to have as a freelancer.”
— Stephanie P. Capterra Review
“I do not like the sync hiccups that will happen occasionally, and the fact that advanced permissions are restrictive when working with the various editor roles.”
— Karen M. Capterra Review
7. Wrike – Best for Larger Teams with Complex Workflows
Wrike is built for teams that need structure, governance, and control. It is not the simplest tool, and it is not trying to be. If you manage 50+ people across multiple departments with complex approval processes, Wrike has the workflow automation, permissions, and reporting capabilities to handle it.
For smaller agencies and freelancers, Wrike is overkill. Important to know: time tracking is gated behind the Business plan ($24.80/user/month, annual billing). The Team plan does not include it. Wrike restructured its pricing in January 2026, retiring the Enterprise tier for new customers and introducing two higher tiers: Pinnacle and Apex.
Key Features
- Time tracking with timesheets and manager approvals (Business plan and up)
- Custom workflows with multi-step approval automation
- Advanced reporting with customizable dashboards
- Resource management with workload charts
- Client access with granular permissions
- Project templates and request forms
- Gantt charts with the critical path
- Audit logs and compliance features
Pricing
- Free: Basic plan for unlimited users
- Team: $10/user/month (no time tracking, supports up to 25 users)
- Business: $24.80/user/month adds time tracking, timesheets, resource management
- Pinnacle: Custom pricing for advanced analytics
- Apex: Custom pricing (Wrike retired the Enterprise tier in January 2026 and replaced it with Pinnacle and Apex)
Pros
Cons
User Feedback
“Everything lives in one place—tasks, timelines, files, and updates—making it easy to see status at a glance and avoid chasing information. Strong organization for complex workflows: Folders, projects, and custom workflows help keep multiple workstreams (like packaging, PDPs, campaigns) structured and easy to manage.”
— Emilce B. Capterra Review
“The learning curve is steep. The interface can feel cluttered, and many of the most useful features sit behind higher‑tier plans. Performance can lag on large workspaces, and occasional UI quirks—like slow loading or inconsistent notifications—can interrupt momentum.”
— George Y. Capterra Review
What is the best project management software with built-in time tracking?
Depends on your situation. For service agencies wanting one flat-priced system, OneSuite covers PM, time tracking, invoicing, and client portals at $29/month for 5 members. For agencies needing contracts and proposals too, Bonsai’s Essentials at $25/user/month is the closest alternative. For larger teams with complex workflows, ClickUp and Wrike go deeper.
Can project management tools replace dedicated time tracking software?
Yes, if time tracking is native and not bolted on. OneSuite, Bonsai, ClickUp, and Teamwork all have real built-in tracking with billable flags and approval workflows. Dedicated tools like Toggl and Harvest track time better in isolation but need integrations to connect with your projects.
How much does project management software with time tracking cost?
Anywhere from free to $69.99/user/month depending on features. Most solid options land between $10-25/user/month. OneSuite’s flat model ($29/month for 5 members) is the exception. Wrike requires the $24.80/user/month Business plan just to unlock time tracking.
Do these tools generate invoices from tracked hours?
OneSuite, Bonsai (Essentials+), Harvest, and Teamwork do. ClickUp, Toggl Track, and Wrike do not. If time-to-invoice automation matters to your business, stick to tools with native invoicing built in.
Is time tracking software worth it for small teams?
Yes. One disputed invoice or a week of unlogged hours costs more than a year’s subscription. Free plans on ClickUp or Toggl are enough to start if the budget is tight.
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