Best 9 Productive.io Alternatives: Worth Trying

Let’s face it—Productive.io is a solid project management tool, but somewhere it left gaps. 

Maybe the pricing doesn’t work for your budget, or perhaps you’re looking for features it doesn’t offer. Whatever the reason, exploring Productive.io alternatives could lead you to something better suited for your team or business.

In this blog, we’ve done the heavy lifting by reviewing the best alternatives. From pricing to features and everything in between, we’ll help you find the perfect tool to fit your needs. Let’s dive in!

Why Look for Productive.io Alternatives?

Productive.io is a reliable tool for project management and agency workflows. Still, it may not be the perfect fit for specific individuals. Here are a few reasons why you might consider looking for alternatives:

1. Pricing Concerns

Productive.io’s monthly pricing starts at $11 per user, which might seem reasonable for small teams. However, as your team grows, the cost can increase significantly. For example, a team of 10 people must pay $110 monthly for the essential plan.

While Productive.io provides solid features for project management, its pricing can become a challenge for businesses operating on a tight budget or looking to cut costs. 

If pricing is your main concern, other tools offer similar features at a lower cost—while still delivering value. Exploring these alternatives could help you save money without compromising on functionality.

2. Limited Integrations

While Productive.io plays well with popular tools like Slack, Google Drive, and Xero, its integration options are limited compared to some of its competitors. If your business relies on various apps and workflows, this could feel like trying to fit a square peg into a round hole.

For example, OneSuite, ClickUp, and more offer a broader range of integrations, connecting seamlessly with everything from marketing platforms to developer tools. 

This flexibility makes the difference for teams that need their project management tool to work harmoniously with their entire tech stack. If integrations are a big deal for you, it might be worth exploring alternatives that offer more connectivity.

3. Scalability Issues for Larger Teams

Productive.io is a great choice for small to mid-sized teams. Still, it may not be the best fit for larger organizations handling multiple projects or businesses. As your team grows, you might struggle to manage everything efficiently.

One major limitation is the lack of multi-business management, which means you can’t oversee multiple companies or departments under one account. Additionally, advanced team roles and permissions are not as flexible, making it harder to assign responsibilities and control access at a granular level.

These gaps could slow down operations and create inefficiencies for businesses planning to scale. If you need a platform that grows with your team, it’s worth exploring alternatives that offer better scalability.

4. Client-Centric Features

If your business works closely with clients, you might need features like dedicated client portals, detailed invoicing, and advanced billing options to streamline communication and payments. Unfortunately, Productive.io lacks some of these essential tools, which can make client collaboration less efficient.

For example, agencies and service-based businesses often require customizable client portals where clients can track project progress, approve deliverables, and communicate efficiently.

Additionally, flexible billing options—such as automated recurring invoices, time-based billing, or multi-currency support—are crucial for smooth financial management.

5. Regional Support Limitations

Productive.io’s customer support and time zone coverage may not be ideal for businesses in Asia, Australia, or Europe. 

Since their support team is primarily available during Western business hours, users in different time zones might experience delayed responses or limited real-time assistance when they need help.

Quick and reliable support is essential for international teams—especially when dealing with technical issues or urgent queries. If your team frequently works outside Productive.io’s primary support hours, you might face inefficiencies and slower problem resolution.

To avoid these challenges, alternatives with round-the-clock support or better regional coverage are worth considering to ensure smooth operations regardless of your team’s location.

Best 9 Productive.io Alternatives: Comparison Chart

Here is a quick comparison chart of 9 best alternatives including productive io, so you can see the differences and scan the best one. 

Tools	Pricing	Best For	Key Feature
Productive	$11/user/month	Agencies and professional services businesses	All-in-one agency management system
OneSuite	$11.99/member/month	Digital agencies, freelancers, consultants, and small businesses	Managing client relationships, projects, and finances
Scoro	$28/user/month	Professional services businesses	All-in-one approach to business management
Teamwork	$13.99/user/month	Agencies, consultancies, marketing teams, and professional services firms	Project management functionality
Monday	Free/2 seats/month	Project management, task tracking, and team collaboration	Customizable interface
Accelo	$70/month	Client work management	Automated client service delivery
ClickUp	Free/month	Teams	Customization and flexibility
Asana	$10.99/user/month	Large teams or enterprises	Task management, collaboration, and project tracking
Trello	$5/user/month	Marketing, product management, engineering, design, and education	Collaboration
Wrike	$10/user/month	Large or complex projects	Collaboration

Best 9 Productive.io Alternatives: Overview

I have discussed the 9 best alternatives in detail for your better understanding. (only if you are still confused after scanning about picking the best one to switch).

1. OneSuite

Price

OneSuite’s Pricing starts from $29 to $239 per month.

Overview

OneSuite is an all-in-one platform that simplifies agency management by handling leads, projects, clients, documents, and invoices in one place. 

With features like a lead pipeline, task templates, and a secure client portal, it streamlines workflows and helps you grow your business. 

Whether running a small to large business or agency or working as a freelancer, OneSuite adapts to your needs and scales with you.

Key Features

The features of OneSuite are—

• Allows to manage all business in one place with enhanced focus, efficiency boost, and cost-efficient.
• Simple leads pipeline to manage list effectively.
• Integration facilities with project management to increase productivity, enhanced collaboration and satisfy clients. 
• They follow a centralized agreement hub to streamline workflow, improve client experience, and increase security. 
• Have an organized client portal for effective collaboration that increases transparency, enhanced collaboration and builds trust and satisfaction towards your brand. 

Pros & Cons

Pros and cons of OneSuite are, 

Pros of OneSuite	Cons of OneSuite
👍 Intuitive User Interface	👎 Still at early development phase.
👍 24/7 responsive customer service	👎 No forever free plan
👍  Easy to navigate Client Portal

2. Scoro

Pricing

Scoro management software costs $28 per month, but it can be higher depending on your requirements. You must contact them to find out the actual price.

Overview

Scoro is an all-in-one agency known for its scale, which fits perfectly with your business. It’s hard to keep up with everything and maintain the timeline, so Scoro is your best option. 

This Software allows you to manage your projects and quote to invoice. It will give you visual satisfaction and give you the best experience.

Features

The features of Scoro are—

• The Project management feature of Scoro delivers projects from quotes to sales. 
• You can plan and forecast your work for optimal utilization with resource planning features. 
• Get insights of the progress, result and future overview of your agency with socoro’s advanced reporting and dashboard. 
• With Collaboration access the files and conversation in the right context. 
• Create proposals to your clients and estimate projects with quoting and budgeting.

Pros and Cons

The Pros and Cons of Scoro are, 

Pros of Scoro	Cons of Scoro
👍 It is very user friendly	👎 Limitations in functionality
👍 well-organized	👎 The offer segment is a bit confusing
👍Detailed reporting capabilities

3. Teamwork

Price

The pricing of Teamwork is Free, Deliver, Grow, and Scale. These plans start at $0, $9.99, $19.99, and Custom accordingly. 

Overview

Teamwork.com is dedicated to helping clients achieve their goals with efficiency and organization. Valuing customer trust and putting clients first is essential for capturing their attention and delivering impactful results. This platform is a one-stop solution for managing creative agency projects. 

Teamwork.com features a well-organized dashboard that displays everyone’s workload and progress. This dashboard helps balance the team’s capacity, enabling fewer members to accomplish more and making optimizing work simpler and more effective.

Key Features

The features of Teamwork.com are—

• Enables accurate tracking of time spent on projects for better management and client billing.
• Allows efficient resource allocation and monitoring to optimize utilization.
• Supports detailed project planning with tools for timelines, dependencies, and milestones.
• Provides specialized tools for managing website projects from start to finish.
• Offers customizable templates and checklists for consistent and thorough client onboarding.

Pros & Cons

Pros and cons of Teamwork are,

Pros of Teamwork	Cons of Teamwork
👍 Flexible notifications system	👎 Expensive for small organizations
👍 Strong collaboration tools	👎 Limited functionality with Kanban automation
👍 Integrated time tracking

4. Monday

Price

Starts from free to $24 per month with a custom plan.

Overview

monday.com is a leading work management platform that offers customizable solutions for tasks like resource management, sales pipelines, and client projects, all with a simple drag-and-drop interface. 

The platform integrates with tools and uses AI and automation to streamline repetitive tasks, boosting productivity. 

Recognized as a leader in adaptive project management, monday.com provides real-time insights for data-driven decisions. Its flexibility grows with your business, offering a seamless experience across all departments.

Key Features

The features of the Monday software are—

• Manages all the projects & tasks with Monday’s Project Management.
• Successfully start and finish the tasks with task management.
• The resource management allocates and manages resources.
• You can get a detailed overview of every project with a portfolio management feature. 
• The business operations help you to manage business workflows seamlessly.

Pros & Cons

Pros and cons of Monday are,

Pros of Monday	Cons of Monday
👍 Easy to use	👎 the pricing plans are confusing
👍 automation features	👎 Steep Learning curve
👍 over 200 project templates

5. Accelo

Price

Accelo has 3 pricing plans and each of these are custom.

Overview

Accelo is an all-in-one professional services automation platform designed to streamline operations and boost profitability. It connects every step of the client journey, helping businesses improve efficiency, track progress, and manage resources effortlessly.

Accelo empowers teams to save time, increase revenue, and deliver a superior client experience with automated quoting, project tracking, client portals, and seamless invoicing. Ideal for industries like consulting, IT, and architecture, it simplifies complex workflows, enabling businesses to focus on growth and success.

Features

Key features of Accelo are,

• Plan, track, and collaborate seamlessly to deliver projects on time with detailed timelines and task assignments.
• Generate professional quotes using templates and automate invoicing with synced time tracking for accuracy.
• Provide clients real-time updates, share deliverables, and manage requests through an intuitive portal.
• Automate workflows, from sales to ticketing, to enhance team efficiency and reduce manual tasks.
• Analyze key metrics like profitability and resource capacity to make informed decisions and improve business performance.

Pros and Cons

Pros and cons of Accelo are,

Pros of Accelo	Cons of Accelo
👍 Project tracking dashboards	👎 Poor customer service
👍 Considered user-friendly	👎 Steep learning curve
👍Convert leads into relationships

⚡ OneSuite vs Accelo [Cost, Features, & More]

6. ClickUp

Price

ClickUp pricing plans are Free Forever, Unlimited, Business, and Enterprise. These tiers start at $0, $7, $12, and Custom, respectively. 

Overview

ClickUp is the go-to software for speeding up your work and boosting results. It’s built to save you time and help you accomplish more tasks efficiently. With ClickUp, you can manage and track all your work from a single platform.

The software enhances the quality of outcomes and speeds up processes. Many top brands rely on ClickUp to customize the perfect team experience and deliver innovative results.

Key Features

ClickUp has so many features like—

• Forms enable you to collect all necessary information in one central location.
• The calendar view helps you schedule and track every task.
• Goals assist you in staying on track with your objectives.
• Chat facilitates smoother communication among team members.
• AI enhances your content, making it smoother and stronger.

Pros & Cons

Pros and cons of Click Up are,

Pros of Clickup	Cons of Clickup
👍 Integrates with many different tools	👎 Steep Learning curve
👍 24/7 customer service support	👎 Time tracking features are not as good as other options
👍 User-friendly interface

7. Asana

Price

Asana’s pricing plan starts from free forever to customized pricing plan.

Overview

Asana connects work to goals, helping teams stay organized and focused. 

With built-in AI, Asana automates workflows, giving teams more time to focus on impactful tasks. Its real-time progress tracking, workflow automation, and goal-setting tools streamline operations, making it easier to meet business objectives.

Asana’s flexibility shines across departments, from marketing to IT and product development. 

Key Features

The features of Asana are—

• The project management feature of Asana enables smooth management of your projects.
• Provides real-time data to track progress with goals and detailed reporting.
• Saves time and dependency with workflows and automation features.
• Offers reliable resource management to stream your agency effectively.
• The AI feature brings clarity, impact, and scale for your agency.

Pros & Cons

Pros and Cons of Asana are,

Pros of Asana	Cons of Asana
👍 Easy to use	👎 It’s expensive
👍 Real-time Collaboration	👎 Limited exporting and importing options
👍 Eliminates dependency on email threads

8. Trello

Price

Starts from free to $17.50 per user per month.

Overview

With the Kanban-style interface, Trello makes project management simple and efficient. A Trello board lets you be an organizer, helping you keep everything in order and moving smoothly. This organized board enables you to keep work on track. 

You can also create lists to add your to-do work, keep track of every work, and never miss any deadlines. 

Plus, the handy card feature allows you to represent your tasks, information, and workflow, making it easier to see exactly what needs to be done and when.

Key Features

The Features of Trello are—

• Allows you to view your team’s projects from every angle.
• Automates tasks and workflows with Butler automation.
• Able to link your team’s favorite tools and boost them up.
• Gives a blueprint and guide to your team’s success with easy-to-use templates.
• This function obtains information about your team’s software and suggests new software to help them do the work more quickly.

Pros & Cons

Pros and cons of Trello are,

Pros of Trello	Cons of Trello
👍 Simplifies project management	👎 Expensive for small organizations
👍 Strong collaboration tools	👎 Limited functionality with Kanban automation
👍 Integrated time tracking

9. Wrike

Price

Wrike’s pricing starts from free to 24.80 per month per user with a 2 custom plan. 

Overview

Wrike is a flexible project management tool that helps design teams streamline their workflow. It’s easy to use, quick to onboard, and customizable to fit your team’s needs. 

From managing client requests to project execution, Wrike offers features like custom workspaces, real-time dashboards, and automation to reduce repetitive tasks.

With Gantt charts, Kanban boards, and real-time analytics, Wrike improves visibility and supports smooth collaboration. 

Plus, its mobile app lets you manage work from anywhere, giving your team the flexibility to stay productive on the go.

💡OneSuite vs Wrike Which should you use?

Key Features

The features of Wrike are—

• Instant project progress viewing and customizable workflow creation
• Interactive project scheduling for cross-team coordination
• Continuous involvement of approvers from start to finish
• Customizable work items to suit your workplace needs
• Access to over 400 popular apps along with custom integrations

Pros & Cons

Pros and cons of Wrike are,

Pros of Wrike	Cons of Wrike
👍 Improved visibility	👎 Not as powerful as other
👍 Flexible project templates	👎 Overly Complicated
👍 Impressive Gantt chart

💡 Wrike Alternative: 9 Powerful Tools for Project Management

Explore OneSuite as Your Productive.io Alternative

Productive.io is a solid tool, but if you need better scalability, client-focused features, and multi-business management, OneSuite.io is smarter. It offers a cost-effective, all-in-one workspace designed to help teams collaborate, manage projects, and streamline workflows effortlessly.

Why settle for limitations when you can have a tool that grows with your business? Try OneSuite.io today and experience a more flexible, efficient way to manage your work.