9 Easy-to-Use Alternatives to Productive.io in 2025

Productive.io is a solid tool—no doubt about it. A lot of my peers swear by it and always recommend it. But when I tried using it for my business, it felt overwhelming. Too many features, too many steps—just getting my data in was a challenge. And let’s be honest, it’s one of the most expensive business management tools out there, especially for small agencies like ours.

And I’m not the only one who feels this way. As one user, Kerry D., pointed out, “As happens with software, as it gets more fully featured it makes the onboarding for new employees more complicated as there is more for them to know about.” That’s exactly what I experienced—great functionality, but at the cost of usability.

So, I went on a hunt for alternatives—tools that offer the same core features as Productive.io but are simpler to use and more budget-friendly. Here’s what I found.

Let’s Get to Know Productive.io and Its Must-Have Features

Before switching to another tool, let’s take a quick look at what Productive.io offers and why so many agencies use it.

What is Productive.io?

Productive.io is an all-in-one agency management software designed for digital agencies, consultancies, and service-based businesses. It helps teams manage projects, track time, handle budgets, and streamline sales pipelines—all within a single platform.

Key Features That Make Productive.io Stand Out
If you’re looking for an alternative, make sure the new tool you choose offers these key features:

• Time Tracking & Budgeting – Integrated timesheets and budget management tools.
• Sales & CRM – Manage deals, track leads, and move prospects through a pipeline.
• Project Management – Task and milestone tracking for structured workflows.
• Resource Planning – Assign team members to projects based on availability.
• Reporting & Insights – Advanced financial and performance reports.
• Billing & Invoicing – Create invoices and link them to tracked time and projects.
• Third-Party Integrations – Connects with tools like Xero, QuickBooks, and Slack.

Best 9 Productive.io Alternatives: Comparison Chart

Here is a quick comparison chart of 9 best alternatives including productive io, so you can see the differences and scan the best one. 

Tools	Pricing	Best For	Key Feature
Productive	$11/user/month	Agencies and professional services businesses	All-in-one agency management system
OneSuite	$5.8/member/month	Digital agencies, freelancers, consultants, and small businesses	Managing client relationships, projects, and finances
Scoro	$28/user/month	Professional services businesses	All-in-one approach to business management
Teamwork	$13.99/user/month	Agencies, consultancies, marketing teams, and professional services firms	Project management functionality
Monday	Free/2 seats/month	Project management, task tracking, and team collaboration	Customizable interface
Accelo	$70/month	Client work management	Automated client service delivery
ClickUp	Free/month	Teams	Customization and flexibility
Asana	$10.99/user/month	Large teams or enterprises	Task management, collaboration, and project tracking
Trello	$5/user/month	Marketing, product management, engineering, design, and education	Collaboration
Wrike	$10/user/month	Large or complex projects	Collaboration

Best 9 Productive.io Alternatives: Overview

I have discussed the 9 best alternatives in detail for your better understanding. (only if you are still confused after scanning about picking the best one to switch).

1. OneSuite (Best For Freelancers and Agency Management)

Price

• Freelancer Plan – Starts at $29/5 user/month
• Solopreneur Plan – Starts at $59/10 user/month
• Growing Agency Plan – Starts at $149/30 user/month
• Large Agency Plan – Starts at $239/70 user/month,

Overview

OneSuite is an all-in-one platform that simplifies agency management by handling leads, projects, clients, documents, and invoices in one place. 

With features like a lead pipeline, task templates, and a secure client portal, it streamlines workflows and helps you grow your business. 

Whether running a small to large business or agency or working as a freelancer, OneSuite adapts to your needs and scales with you.

Key Features

The features of OneSuite are—

• Allows to manage all business in one place with enhanced focus, efficiency boost, and cost-efficient.
• Simple leads pipeline to manage list effectively.
• Integration facilities with project management to increase productivity, enhanced collaboration and satisfy clients. 
• They follow a centralized agreement hub to streamline workflow, improve client experience, and increase security. 
• Have an organized client portal for effective collaboration that increases transparency, enhanced collaboration and builds trust and satisfaction towards your brand. 

OneSuite’s User Feedback: ⭐ 4.7/5 (G2)

👍 The developer team has thought about every aspect of a team’s day to day need. While using the app, I never felt like I am missing anything. On top of that, there are some features that even changed the way our company is being managed now. Kudos to the devs.
–Trusted Review on G2

👍 OneSuite has revolutionized our agency’s workflow, integrating project, lead pipeline, and invoice management into a seamless experience. With its document management system and digital signing feature, client interactions are now smoother and more professional.
–Trusted Review on G2

Pros & Cons

Pros and cons of OneSuite are, 

Pros of OneSuite	Cons of OneSuite
👍 Intuitive User Interface	👎 Still at early development phase.
👍 24/7 responsive customer service	👎 No forever free plan
👍  Easy to navigate Client Portal

2. Scoro – (A Popular Competitor for Business Management)

Pricing

• Core – $23.90/user/month
• Growth – $38.90/user/month
• Performance – $59.90/user/month (Recommended)
• Enterprise – Custom pricing/user

Overview

Scoro is an all-in-one agency known for its scale, which fits perfectly with your business. It’s hard to keep up with everything and maintain the timeline, so Scoro is your best option. 

This Software allows you to manage your projects and quote to invoice. It will give you visual satisfaction and give you the best experience.

Features

The features of Scoro are—

• The Project management feature of Scoro delivers projects from quotes to sales. 
• You can plan and forecast your work for optimal utilization with resource planning features. 
• Get insights of the progress, result and future overview of your agency with socoro’s advanced reporting and dashboard. 
• With Collaboration access the files and conversation in the right context. 
• Create proposals to your clients and estimate projects with quoting and budgeting.

Pros and Cons

The Pros and Cons of Scoro are, 

Pros of Scoro	Cons of Scoro
👍 It is very user friendly	👎 Limitations in functionality
👍 well-organized	👎 The offer segment is a bit confusing
👍Detailed reporting capabilities

User FeadBack ⭐️ 4.6 (246)

The project collaboration feature is awesome. It has a built-in system that assist ultimately. It makes task management as easy as 1,2,3. It gives you more free time.- Camencia F.

The system is just so confusing to use, I was new to the business and to Scoro and spent my first few months learning how to use the system rather than learning my job.-Rosie L.

3. Teamwork- ( Best for Project management and team collaboration)

Price

• Free – $0 (up to 5 users)
• Deliver – $13.99/user/month
• Grow – $25.99/user/month
• Scale – Custom (contact sales)

Overview

Teamwork.com is dedicated to helping clients achieve their goals with efficiency and organization. Valuing customer trust and putting clients first is essential for capturing their attention and delivering impactful results. This platform is a one-stop solution for managing creative agency projects. 

Teamwork.com features a well-organized dashboard that displays everyone’s workload and progress. This dashboard helps balance the team’s capacity, enabling fewer members to accomplish more and making optimizing work simpler and more effective.

Key Features

The features of Teamwork.com are—

• Enables accurate tracking of time spent on projects for better management and client billing.
• Allows efficient resource allocation and monitoring to optimize utilization.
• Supports detailed project planning with tools for timelines, dependencies, and milestones.
• Provides specialized tools for managing website projects from start to finish.
• Offers customizable templates and checklists for consistent and thorough client onboarding.

Pros & Cons

Pros and cons of Teamwork are,

Pros of Teamwork	Cons of Teamwork
👍 Flexible notifications system	👎 Expensive for small organizations
👍 Strong collaboration tools	👎 Limited functionality with Kanban automation
👍 Integrated time tracking

User FeadBack

Teamwork keeps our team organized and productive. The home screen becomes everyone’s first stop to know what’s needed and the priorities. The connection with Quickbooks works well too for paying the team and invoicing clients. It’s great at managing budgets – it’s our go to for keeping us from overspending. Their support team is so responsive. Anytime there’s a bug they fix it same day often or next day at worst.- Andreea B.

In some cases, there was just too much going on. You don’t necessarily need to generate a graph for every single aspect of a project. It could easily lead to micromanagement.- Joanna B.

4. Monday – (Best Tools for Team Collaboration)

Monday.com Pricing Plans

• Enterprise – Contact Sales, Custom pricing
• Free – $0 (2 Seats)
• Basic – $9/seat/month (4 Seats minimum)
• Standard – $12/seat/month (3 Seats minimum)
• Pro – $19/seat/month (3 Seats minimum)

Overview

monday.com is a leading work management platform that offers customizable solutions for tasks like resource management, sales pipelines, and client projects, all with a simple drag-and-drop interface. 

The platform integrates with tools and uses AI and automation to streamline repetitive tasks, boosting productivity. 

Recognized as a leader in adaptive project management, monday.com provides real-time insights for data-driven decisions. Its flexibility grows with your business, offering a seamless experience across all departments.

Key Features

The features of the Monday software are—

• Manages all the projects & tasks with Monday’s Project Management.
• Successfully start and finish the tasks with task management.
• The resource management allocates and manages resources.
• You can get a detailed overview of every project with a portfolio management feature. 
• The business operations help you to manage business workflows seamlessly.

Pros & Cons

Pros and cons of Monday are,

Pros of Monday	Cons of Monday
👍 Easy to use	👎 the pricing plans are confusing
👍 automation features	👎 Steep Learning curve
👍 over 200 project templates

User FeadBack

The best part about Monday.com is the flexibility to set up your boards and dashboards how you want. It’s truly served me so well in my role with project management in tracking, updating, and more! I also have loved using the automations to move items once they’re completed, notify teammates on changes, and send emails with status updates. Oh, it also helps that the colors are fun AND there are LLAMAS!- Mackenzie L.

Having over 50 projects can often get messy. UX needs to be improved upon, go make projects more navigationable.-Cole W.

5. Accelo- (Best for Client Work Management)

Accelo Pricing Plans

• Elite – Custom pricing
• Professional – $70/month
• Business – $80/month
• Advanced – $90/month

Overview

Accelo is an all-in-one professional services automation platform designed to streamline operations and boost profitability. It connects every step of the client journey, helping businesses improve efficiency, track progress, and manage resources effortlessly.

Accelo empowers teams to save time, increase revenue, and deliver a superior client experience with automated quoting, project tracking, client portals, and seamless invoicing. Ideal for industries like consulting, IT, and architecture, it simplifies complex workflows, enabling businesses to focus on growth and success.

Features

Key features of Accelo are,

• Plan, track, and collaborate seamlessly to deliver projects on time with detailed timelines and task assignments.
• Generate professional quotes using templates and automate invoicing with synced time tracking for accuracy.
• Provide clients real-time updates, share deliverables, and manage requests through an intuitive portal.
• Automate workflows, from sales to ticketing, to enhance team efficiency and reduce manual tasks.
• Analyze key metrics like profitability and resource capacity to make informed decisions and improve business performance.

Pros and Cons

Pros and cons of Accelo are,

Pros of Accelo	Cons of Accelo
👍 Project tracking dashboards	👎 Poor customer service
👍 Considered user-friendly	👎 Steep learning curve
👍Convert leads into relationships

User Feadback

Accelo really shines with its automated workflows, real-time collaboration, and smooth integration with other tools, making everything run much smoother. What’s awesome is how easy it is to use, how you can tweak it to fit your needs, and how it pulls all your client and project info into one place, giving you a clearer view of the big picture.- Chelsea-Jade D.

Sometimes client emails don’t feed directly into Accelo, which is frustrating because visibility across the rest of the team is important.-Nate S.

⚡ OneSuite vs Accelo [Cost, Features, & More]

6. ClickUp- (Best for Team Management)

Price

Here’s the ClickUp pricing plan from your screenshot in list form:

1. Free Forever – $0
2. Unlimited – $7/user/month
3. Business – $12/user/month
4. Enterprise – Custom pricing

Overview

ClickUp is the go-to software for speeding up your work and boosting results. It’s built to save you time and help you accomplish more tasks efficiently. With ClickUp, you can manage and track all your work from a single platform.

The software enhances the quality of outcomes and speeds up processes. Many top brands rely on ClickUp to customize the perfect team experience and deliver innovative results.

Key Features

ClickUp has so many features like—

• Forms enable you to collect all necessary information in one central location.
• The calendar view helps you schedule and track every task.
• Goals assist you in staying on track with your objectives.
• Chat facilitates smoother communication among team members.
• AI enhances your content, making it smoother and stronger.

Pros & Cons

Pros and cons of Click Up are,

Pros of Clickup	Cons of Clickup
👍 Integrates with many different tools	👎 Steep Learning curve
👍 24/7 customer service support	👎 Time tracking features are not as good as other options
👍 User-friendly interface

User FeadBack

The platform can feel overwhelmingly complex due to its extensive feature set and deep customization options,.-Mark D.

ClickUp can be slow. I wish there was some more capabilities with the custom fields and I am hoping for some new functionality with the formulas. They are really cumbersome now. We have been waiting for more than 2 monts for our email feature to be fixed. Still nothing. We just keep getting a response they are working on it.- Elisabeth B.

7. Asana- (Best For Enterprises)

Price

• Personal Plan – Free forever (up to 10 users)
• Starter Plan – Starts at $10.99/user/month.
• Advanced Plan – Starts at $24.99/user/month.

Overview

Asana connects work to goals, helping teams stay organized and focused. 

With built-in AI, Asana automates workflows, giving teams more time to focus on impactful tasks. Its real-time progress tracking, workflow automation, and goal-setting tools streamline operations, making it easier to meet business objectives.

Asana’s flexibility shines across departments, from marketing to IT and product development. 

Key Features

The features of Asana are—

• The project management feature of Asana enables smooth management of your projects.
• Provides real-time data to track progress with goals and detailed reporting.
• Saves time and dependency with workflows and automation features.
• Offers reliable resource management to stream your agency effectively.
• The AI feature brings clarity, impact, and scale for your agency.

Pros & Cons

Pros and Cons of Asana are,

Pros of Asana	Cons of Asana
👍 Easy to use	👎 It’s expensive
👍 Real-time Collaboration	👎 Limited exporting and importing options
👍 Eliminates dependency on email threads

Asana’s User Feedback:

✌️ I initially used this for just personal and team project tracking and collaboration. Has enough features and options for our needs. We later expanded usage to create project request forms and automated task assignment.
–Trusted Review on G2

✌️ Asana is ideal for remote teams looking for a structured, easy-to-use task management system. It offers automated workflows, collaboration tools, and intuitive project tracking, making it perfect for businesses that need to streamline remote work operations.
-Trusted Review on G2

8. Trello- ( Best for Team Collaboration)

Price

Starts from free to $17.50 per user per month.

Overview

With the Kanban-style interface, Trello makes project management simple and efficient. A Trello board lets you be an organizer, helping you keep everything in order and moving smoothly. This organized board enables you to keep work on track. 

You can also create lists to add your to-do work, keep track of every work, and never miss any deadlines. 

Plus, the handy card feature allows you to represent your tasks, information, and workflow, making it easier to see exactly what needs to be done and when.

Key Features

The Features of Trello are—

• Allows you to view your team’s projects from every angle.
• Automates tasks and workflows with Butler automation.
• Able to link your team’s favorite tools and boost them up.
• Gives a blueprint and guide to your team’s success with easy-to-use templates.
• This function obtains information about your team’s software and suggests new software to help them do the work more quickly.

Pros & Cons

Pros and cons of Trello are,

Pros of Trello	Cons of Trello
👍 Simplifies project management	👎 Expensive for small organizations
👍 Strong collaboration tools	👎 Limited functionality with Kanban automation
👍 Integrated time tracking

Trello‘s User Feedback:

✌️ “Good for planning” – It’s a easy to use and navigate when you have a variety of tasks to handle.
–Trusted Review on G2

✌️ “Easy and Intuitive UI”- It was east to set up and now my team cant operate without it.
–Trusted Review on G2

9. Wrike- (A Top Choice for Creative Agencies)

Price

Here is the Wrike pricing based on the image:

• Pinnacle – Custom pricing
• Free – $0/user per month
• Team – $10/user per month
• Business – $25/user per month
• Enterprise – Custom pricing

Overview

Wrike is a flexible project management tool that helps design teams streamline their workflow. It’s easy to use, quick to onboard, and customizable to fit your team’s needs. 

From managing client requests to project execution, Wrike offers features like custom workspaces, real-time dashboards, and automation to reduce repetitive tasks.

With Gantt charts, Kanban boards, and real-time analytics, Wrike improves visibility and supports smooth collaboration. 

Plus, its mobile app lets you manage work from anywhere, giving your team the flexibility to stay productive on the go.

💡OneSuite vs Wrike Which should you use?

Key Features

The features of Wrike are—

• Instant project progress viewing and customizable workflow creation
• Interactive project scheduling for cross-team coordination
• Continuous involvement of approvers from start to finish
• Customizable work items to suit your workplace needs
• Access to over 400 popular apps along with custom integrations

Pros & Cons

Pros and cons of Wrike are,

Pros of Wrike	Cons of Wrike
👍 Improved visibility	👎 Not as powerful as other
👍 Flexible project templates	👎 Overly Complicated
👍 Impressive Gantt chart

Users Feedback

Ratings: Strong ratings on enterprise review platforms

👍 “With everything in Wrike, we increased the quality of our assets across the board and improved efficiency.”

👎 “I found it pretty empty in terms of what you can actually do as a CRM. Customer support can be poor.”

💡 Wrike Alternative: 9 Powerful Tools for Project Management

Explore OneSuite as Your Productive.io Alternative

Productive.io is a solid tool, but if you need better scalability, client-focused features, and multi-business management, OneSuite.io is smarter. It offers a cost-effective, all-in-one workspace designed to help teams collaborate, manage projects, and streamline workflows effortlessly.

Why settle for limitations when you can have a tool that grows with your business? Try OneSuite.io today and experience a more flexible, efficient way to manage your work.