Wrike Alternative: 9 Powerful Tools for Project Management

Are you freaking out trying to navigate through Wrike’s endless features?  

This happened to me and a lot of others, too. I used Wrike to manage clients early in my career, and I have been through my fair share of challenges. That’s when I started exploring the Wrike Alternatives to find the best move.

And guess what? I found my move. 

Here, in this blog, I’ve compiled my research on Wrike Alternatives so that you can also find your best move and boost productivity in your business. 

Let’s find your perfect move!

Key Takeaways

1. Wrike’s Drawbacks: Wrike’s premium pricing can be overwhelming, especially for growing teams. At the same time, its cluttered interface and limited storage hinder smooth project management.
2. Better Alternatives: Many tools, such as OneSuite, Smartsheet, Monday.com, Asana, Jira, Microsoft Project, Zoho project, Celoxis, and PlanView, offer more intuitive interfaces, competitive pricing, and advanced features that better suit the needs of teams handling complex projects.
3. Criteria for Selection: When choosing project management software, prioritize ease of use, scalable pricing, collaboration features, and the ability to integrate with other essential tools.
4. Take Action: Evaluate your team’s specific needs and explore free trials of top alternatives to ensure you pick a platform that enhances productivity without compromising usability or budget.

Why Do You Need Wrike Alternatives

Wrike is undoubtedly one of the top project management tools, but it has flaws. Many users, both past and present, have shared concerns. We’ve also tried managing our multiple projects with Wrike and encountered a few challenges along the way. 

We explored these issues and explained why considering Wrike alternatives might be a smart move for your team.

Wrike’s Complicated Pricing: We’ve seen many users raising concerns about Wrike’s pricing. While they offer a free forever plan, the premium plans are pricier than their competitors. 

Take Wrike’s most popular plan—Business, which costs $24.80 per user per month. If you have a team, that cost quickly adds up for each user. It’s a big financial commitment that may not always feel worth it. 

And the pricing has more downsides. Here’s what one user had to say—

Wrike’s Over-rated Feature: Wrike offers plenty of features for managing projects, but it falls short of being a complete project management solution. 

Managing multiple projects can be a challenge with Wrike. Many project managers have shared that Wrike lacks the advanced features they need to get the job done. 

Here’s an example of that—

Wrike’s Bad UI: One common complaint about Wrike is its complicated user interface (UI). With so many features, the interface overwhelms beginners. 

Even experienced users have shared their frustrations. I came across a review from someone who had been using Wrike for 2 years and still found it confusing. 

The interface isn’t very intuitive and comes with a steep learning curve. Check out this review—

Wrike’s Low Storage Space: Wrike offers storage based on the plan, but the limits are quite low, making it hard to manage multiple projects. Their storage ranges starts from 2 GB on the Free plan to 15 GB on the highest Pinnacle plan. 

In comparison, OneSuite offers 5 GB to 60 GB, which is much better suited for both small and large projects. 

List of Best 9 Wrike Alternatives

After reviewing Wrike’s drawbacks, we’ve compiled a list of the 9 best project management tools (Wrike alternatives) that outperform Wrike in various ways. You can choose the one that best fits your needs.

1. OneSuite

Price

OneSuite’s Pricing starts from $29 to $239 per month.

Overview

OneSuite is an all-in-one platform that simplifies agency management by handling leads, projects, clients, documents, and invoices in one place. 

With features like a lead pipeline, task templates, and a secure client portal, it streamlines workflows and helps you grow your business. 

Whether running a creative, marketing, or consulting agency or working as a freelancer, OneSuite adapts to your needs and scales with you. It’s a comprehensive, user-friendly alternative to Wrike for efficiently managing projects and client relationships.

N:B: OneSuite is collecting feedback to improve their features and interface according to user recommendation. So, whatever you are looking for, go and share your feedback.

Why OneSuite is the Best Wrike Alternative

OneSuite is the best alternative to Wrike. Because OneSuite provides—

All-in-One Platform: OneSuite combines project management, client management, invoicing, document handling, and lead tracking in one tool, unlike Wrike, which requires multiple integrations.

User-Friendly Interface: OneSuite offers a simpler, more intuitive interface, making it easier to use than Wrike, which many users find complex and confusing.

Generous Storage Options: OneSuite provides more storage space across its plans, which is ideal for managing large projects without extra costs, whereas Wrike offers limited storage.

Client Portal: OneSuite includes a portal for seamless collaboration, giving clients access to projects and invoices, a feature Wrike doesn’t emphasize.

Lead Management: OneSuite’s built-in lead pipeline helps you manage and convert leads, a feature that is not as strong in Wrike.

2. Smartsheet

Price

Smartsheets pricing starts from $12 per member per month to customized pricing according to your required solution. 

Overview

Smartsheet is an enterprise work management platform, offers flexible solutions to manage projects, programs, and processes at scale, helping businesses easily track plans, resources, and schedules. 

Smartsheet’s user-friendly interface and customizable views and workflows accelerate project delivery while ensuring consistency and security. 

With integrations for popular tools, it adapts to your needs and scales as your business grows, making it ideal for both small projects and large initiatives.

Why SmartSheet is the Best Wrike Alternative

Smartsheet is one of the best alternatives to wrike because—

User-Friendly Interface: Customize data views for more accessible organization and tracking, making project management more efficient.

Real-Time Dashboards: Share live data from sources like Google Docs and Tableau while securing sensitive information.

Automation & AI: Automate repetitive tasks and workflows with built-in AI, saving time and increasing productivity.

Seamless Integrations: Connect with popular tools like Microsoft Teams, Slack, and Adobe Creative Cloud without app-switching.

Advanced Collaboration: Centralize feedback, manage document sharing, and ensure everyone stays aligned on project progress.

3. Monday

Price

Monday.com’s pricing starts from free to customized plan.

Overview

monday.com is a leading work management platform, offers customizable solutions for tasks like resource management, sales pipelines, and client projects, all with a simple drag-and-drop interface. 

The platform integrates with tools and uses AI and automation to streamline repetitive tasks, boosting productivity. 

Recognized as a leader in adaptive project management, monday.com provides real-time insights for data-driven decisions. Its flexibility grows with your business, offering a seamless experience across all departments.

Why Monday.com is the Best Wrike Alternative

Monday.com is one of the best alternative to Wrike because—

No Credit Card Required: With an unlimited free plan and easy setup, monday.com is more accessible than Wrike’s more restricted free offering.

Highly Customizable: Monday.com allows you to tailor everything, from task management to project timelines, according to your business needs.

Integrations & Automation: With seamless integrations and powerful automation features, monday.com streamlines repetitive tasks, saving time and effort.

Real-Time Insights: monday.com provides 360° visibility into project progress and performance, helping you make data-driven decisions efficiently.

Flexibility Across Teams: Monday.com adapts to various departments, offering a unified platform for collaboration.

4. Asana

Price

Asana’s pricing plan starts from free forever to customized pricing plan.

Overview

Asana connects work to goals, helping teams stay organized and focused. 

With built-in AI, Asana automates workflows, giving teams more time to focus on impactful tasks. Its real-time progress tracking, workflow automation, and goal-setting tools streamline operations, making it easier to meet business objectives.

Asana’s flexibility shines across departments, from marketing to IT and product development. The platform integrates with over 300 tools and ensures enterprise-grade security, making it a scalable solution for companies of any size.

Why Asana is the Best Wrike Alternative

Asana is one of the best alternative to Wrike because of—

Simplified Project Management: Easily manage projects from start to finish with clear task assignments and due dates.

Flexible Work Views: Choose between lists, calendars, timelines, Kanban boards, and Gantt charts to organize your work as you prefer.

Work Graph® Data Model: Enables smarter, scalable collaboration, connecting tasks and goals seamlessly.

Automation & AI Features: Automate repetitive tasks and workflows with AI-powered tools to improve efficiency and decision-making.

Real-Time Progress Tracking: Dashboards and reporting provide real-time project status and performance insights.

5. Jira

Price

Jira’s pricing starts from free for 10 users to a custom plan for enterprise.

Overview

Jira is designed to manage both complex projects and everyday tasks, helping teams plan, organize, and automate workflows efficiently. It offers flexible tools like lists, boards, and backlogs, giving teams a clear view of progress. 

With real-time insights and popular tool integrations, Jira is a central hub for all work-related activities.

Powered by Atlassian Intelligence, Jira suggests next steps and helps teams stay on track. Its flexible setup allows teams to customize workflows and processes to meet their needs. 

Why Jira is the Best Wrike Alternative

Jira is one of the best alternative to wrike because of—

Versatile for Every Team: Jira works seamlessly for development teams, marketers, and everything in between, offering flexibility across all types of projects.

Efficient Planning: It helps align teams, resources, and goals from the start, ensuring that every project stays on track and meets deadlines.

Custom Workflows: Whether your team uses Scrum, Kanban, or a hybrid approach, Jira offers complete visibility into every project stage with customizable workflows and no-code automation.

Real-Time Collaboration: Jira integrates with over 3,000 tools, making it a true collaboration hub for teams, allowing for smooth communication and shared release dates.

Data-Driven Insights: With built-in reports and real-time dashboards, Jira ensures teams make informed decisions throughout the project lifecycle, helping to troubleshoot issues early and optimize performance.

6. Microsoft Project

Price

Microsoft projects pricing plan starters from Microsoft 365 plans and leads to $55 per month. 

Overview

Microsoft Project is a simple yet powerful tool for managing both small tasks and large initiatives. Its intuitive interface and dynamic scheduling make it easy to stay organized, even for non-project managers. 

Seamless integration with Microsoft Teams enables real-time collaboration, while business intelligence tools create interactive dashboards for better decision-making. Built on the secure Azure cloud, it offers flexibility and customization for any organization, from startups to enterprises. 

With its simplicity and robust features, Microsoft Project is a strong alternative to Wrike for streamlined project management.

Why Microsoft Project is the Best Wrike Alternative

Microsoft Project is one of the best alternative to wrike because of—

Simplicity and Power: Microsoft Project offers an intuitive interface that makes it easy for users of all levels to manage projects, whether simple tasks or large-scale initiatives.

Dynamic Scheduling: It helps teams stay on track with automatic scheduling based on task duration, effort, and team resources, making project planning more efficient.

Seamless Integration with Microsoft Teams: Unlike Wrike, Microsoft Project integrates fully with Teams, allowing real-time collaboration, file sharing, and communication across teams, regardless of location.

Business Intelligence Tools: Microsoft Project’s integration with Power BI allows users to create interactive dashboards, providing in-depth insights for better decision-making.

Customization and Flexibility: Built on the secure Azure cloud, Microsoft Project offers customizable workflows and a flexible platform, making it suitable for any organization, from startups to large enterprises.

7. Zoho Project

Price

Zoho Projects pricing plan starts from free to $10 per month. 

Overview

Zoho Projects is a powerful project management platform that boosts productivity and collaboration for teams of any size. Its Gantt charts help visualize tasks, track progress, and manage dependencies to keep projects on schedule. 

With features like timesheets for easy time tracking and automation for repetitive tasks, Zoho Projects offers flexibility and efficiency. 

Seamless integrations with Zoho and third-party apps make it a complete solution for planning and execution. 

Accessible via mobile, it’s an excellent Wrike alternative, providing robust tools at an affordable price.

Why Zoho Projects is the Best Wrike Alternative

Zoho Projects is one of the best alternative to wrike because of—

Comprehensive Project Management: Offers essential tools like Gantt charts, task workflows, and automated notifications, covering all project management needs.

Robust Task Management: Features include work breakdown structure, issue management, various task views, and the ability to set dependencies and recurring tasks.

Customizable Solutions: Users can create custom layouts, fields, statuses, and views to tailor the platform to their project requirements.

Seamless Team Collaboration: Built-in chat, forums, document sharing, and mention features facilitate effective communication.

Powerful Automation: Automate workflows with blueprints, SLAs, and business rules to streamline processes and reduce manual work.

8. Celoxis

Price

Celoxis Pricing plan starts from $15 per month to $25 per month. 

Overview

Celoxis is a powerhouse project management tool built to simplify planning and execution. It automates project requests, helps prioritize with what-if analysis, and optimizes resource use across time zones. 

With customizable workflows and dashboards, you can easily track progress and profits. 

It integrates smoothly with Jira, Azure DevOps, and 400+ apps. Whether you need Gantt charts, risk management, or issue tracking, Celoxis combines ease, power, and affordability, making it a go-to solution for businesses big and small.

Why Celoxis is the Best Wrike Alternative

Celoxis is one of the best alternative to wrike because of—

Automated Project Requests: Streamlines project intake through emails, forms, and custom ranking logic, making it easier to prioritize tasks.

Dynamic Scheduling: Automatically adjusts project timelines based on task delays, inter-project dependencies, and real-time changes.

Efficient Resource Management: Optimizes workforce allocation across locations, time zones, and shifts, helping you maximize efficiency.

Customizable Dashboards & Reports: Offers 360-degree real-time insights with fully customizable dashboards and detailed reports.

Seamless Integration: Integrates with JIRA, Azure DevOps, and 400+ business apps, allowing smooth collaboration and data sharing.

9. Planview

Price

Planview’s pricing varies depending on your needs. For ProjectPlace the pricing starts from $29 and leads to a customized pricing plan. 

Overview

Planview is a project and portfolio management solution that helps businesses prioritize and align projects with strategic goals. With tools like Strategic Portfolio Management (SPM) and Enterprise Agile Planning (EAP), it drives innovation in both digital and physical product development. 

Planview’s AI-powered platform supports smarter decision-making, enabling teams to pivot quickly and stay aligned with long-term goals while improving profitability and efficiency. 

It’s a comprehensive solution for businesses aiming to transform and grow.

Why Planview is the Best Wrike Alternative

Planview is one of the best alternative to wrike because of—

Strategic Alignment: Connects business goals with team execution to ensure resources are used efficiently and initiatives deliver maximum value.

Enterprise Strategy & Transformation: Helps prioritize and de-risk strategic initiatives, aligning projects with your long-term vision.

Faster Delivery: Accelerates software and product development with improved delivery predictability and speed-to-value.

Comprehensive Solution: Supports digital and physical product innovation, professional services, and IT operations for various industries.

AI-Powered Decisions: Utilizes AI to make smarter decisions, improve efficiency, and adapt to changing business needs.

This is not it! If you’ve still got questions in mind, don’t worry—keep reading, and you’ll find the answers you’re looking for in no time.

Criteria for Selecting Wrike Alternatives for Project Management

You must be a freakout of using Wrike, right? This is why you are here to find out the criteria for selecting Wrike alternatives for your project management.

What criteria should you focus on while selecting Wrike Alternative for project management? 

The answer is simple—focus on the features that either frustrate you or work for you in Wrike. Which ones do you love? Which ones drive you crazy?

These are the things you need to look at alternatives. Based on my experience, the following criteria are to select the best Wrike Alternatives. You can try it as well. These will resonate with you, too.

Ease of Use

Your project management tool should feature an intuitive, easy-to-navigate interface. After all, the goal is to streamline work and not waste time on management itself. 

If your team spends more than an hour updating tasks, they might feel drained when it’s time to tackle the actual work.

So, to maximize efficiency and productivity, the tool’s interface must be user-friendly and time-saving. When choosing Wrike alternatives, prioritize tools that offer the simplest, most accessible interface for seamless use.

Integrations

While working on a project, we use various tools. But if we constantly navigate between tabs every time, then what’s the point of using a project management tool that, too, has a high price? 

That’s why checking the tool’s integration capabilities is very important. A well-integrated tool allows you to manage and execute everything in one place, streamlining your workflow and enhancing productivity.

Pricing

Investing in project management software is a significant commitment for your business, and ensuring that this investment pays off is important. 

Before making a purchase, take the time to assess your software’s needs and understand what the software offers. This approach will prevent you from paying for unnecessary features, as is often the case with Wrike. 

While Wrike offers a lot of features, many of them may not be relevant to your team, yet you’ll still have to pay for them. This could lead to unnecessary expenses that could have been avoided with a thorough understanding of your software needs. 

So, choose wisely to ensure your investment aligns with your actual requirements.

Customer Review

Before paying for software, it’s wise to explore customer reviews from current and former users. These insights can provide valuable perspectives on the software’s performance and reliability. 

Platforms like G2, Capterra, and TrustPilot are excellent resources for gathering comprehensive feedback and helping you make an informed decision. 

Learning Curve

When searching for Wrike alternatives, it’s crucial to consider how quickly your team can adapt to the new tool. A steep learning curve can slow down your progress. 

Opt for project management software that is user-friendly and requires minimal training. Look for clear tutorials, onboarding support, and a simple interface that won’t overwhelm users.

Customer Support

Another key factor when evaluating Wrike alternatives is customer support. 

Reliable support can save you time and stress. Access to helpful resources can make your transition smoother, whether through live chat, email, or phone. 

Make sure the alternative offers strong support, including a knowledge base or help center for common issues.

💡 For a detailed comparison between OneSuite and Wirke, read this blog!

Frequently Asked Questions (FAQs)

1. What is Better Than Wrike?

OneSuite is a better alternative to Wrike. It offers a more robust feature set with perfect balance, addressing Wrike’s limitations.

2. Is Wrike Worth it?

Wrike is a reliable project management tool with strong collaboration and task management features. However, whether it’s worth it depends on your team’s specific needs. 

If you’re looking for similar capabilities at a more affordable price or with a simpler interface, you should explore Wrike alternatives like OneSuite. This tool offers competitive features and can be more suitable for certain teams.

3. Do You Need an Alternative to Wrike?

You may need an alternative if Wrike’s pricing, complexity, or features don’t meet your expectations. 

Many Wrike alternatives, such as OneSuite, provide comparable project management tools, often with better customization, usability, or pricing options. It’s worth exploring this alternative to find the best fit for your team’s needs.

OneSuite Was My Move, What Yours?

After exploring all the Wrike alternatives, OneSuite stood out to me with its seamless integration, time-saving features, and excellent customer support. It became my best move because it effortlessly manages client interactions and streamlines my projects, making everything smoother.

Now, it’s your turn to decide. Will OneSuite be your move, or is there another tool that better suits your needs? I’d love to hear—what your move is!

If you want to learn more about project management software and relatably others read here.