Control project expenses and protect your profit
Track every project cost, manage receipts, approve expenses, and connect spending with client work. OneSuite helps agencies understand their true costs and keep every project financially healthy.
Manage Every Project Expense With Complete Cost Visibility
OneSuite gives agencies a complete view of project spending by connecting expenses, budgets, time, and invoices in one place.
Understand your true project costs
- Connect expenses, time, and projects to see the complete cost of delivering client work.
- Know exactly where your project budget is being spent.
Keep spending organized
- Track every expense with clear records, categories, and supporting details.
- Keep project costs easy to review and manage.
Control team expenses
- Review and manage team spending with structured approval workflows.
- Ensure expenses follow your agency process before affecting budgets.
Recover every billable cost
- Capture client-related expenses and include eligible costs in invoices.
- Avoid missed charges and improve billing accuracy.
Protect project profitability
- Monitor expenses, revenue, and margins to understand project performance.
- Identify cost issues before they impact your profits.
Plan better with financial insights
- Use expense data to create better estimates and future project plans.
- Make smarter decisions with a complete view of your agency costs.
Make smarter decisions with complete cost visibility
Connect expenses, projects, budgets, and invoices in one place to understand your true costs, control spending, and improve your agency profitability.
Understand your true project costs
See the complete cost of every project by connecting expenses, time, and budgets together.
Track spending with confidence
Keep every expense organized and know exactly where your project money is going.
Protect project profitability
Monitor costs, revenue, and margins to identify risks before they impact your profits.
Control team expenses
Review and manage team spending with clear approval workflows and accurate expense records.
Recover every billable cost
Capture client-related expenses and include eligible costs in invoices without missing revenue.
Improve budget planning
Use real expense data to create better estimates and plan more profitable projects.
Make better financial decisions
Turn expense information into actionable insights that help you run your agency more efficiently.
Keep financial data connected
Bring expenses, invoices, budgets, and reports together for a complete business overview.
Grow a more profitable agency
Understand performance across projects and clients to improve operations and increase profitability.
Save big with OneSuite
Try OneSuite to manage projects, leads, documents, invoices, and clients all in one app.
Features
Don't take our word for It - hear it from freelancers, consultants & agencies like you
Every update improves usability and performance. The support team is responsive and genuinely invested in my success. OneSuite keeps exceeding expectations.
OneSuite consolidated our entire agency stack. Client portal, invoicing, e-signatures, and lead management, all in one place. We cut subscriptions, reduced overhead, and now deliver faster.
OneSuite became our daily driver. It gives the team a clean, structured space to plan and execute every week, with far fewer clicks.
Great for keeping track of several projects at once. Lets me assign priority so I always focus on what matters most. Easy to use from day one.
I used to live in Notion and hated it. OneSuite is clean and simple, and the CRM is so good I'm in it for hours every day. It feels complete.
I've used it for 5 months to manage client projects and assign tasks. So intuitive. You don't need to explain to your team where to find anything. Nothing escapes me now.
For our sales workflow it just works. The client signs, pays, and converts automatically. OneSuite looks great and keeps getting better.
The client directory, invoicing, and leads management are outstanding. Months in and I still haven't found anything I don't like. It's become indispensable for daily operations.
Managing all client projects in one platform has transformed how we work. Team statistics, task records, employee effort, everything tracked in a single source of truth.
No credit card required
Turning Daily Work into Structured Team Execution with OneSuite
I have to go day by day, person by person to see throughput. That's not how trends are visualized. OneSuite became our daily driver. It gave our team a structured space to plan and execute every week. And fewer clicks—that's key for me. OneSuite gives us a clean structure for daily execution and team insight.
Sartaj Anand, CEO at Egomonk
OneSuite's user experience beats Notion for daily use
Normally, I was using Notion. but I hate the user experience of Notion. I really don't like it. OneSuite is very clean and simple for me. Right now, I rely heavily on the CRM, because I really like how you made the user experience. I'm using OneSuite every day, for hours. I take everything there. If you have project management, documents, clients, and CRMs, then it's complete. I can use only this.
Eryk Lewandowski, CEO at Flowbound
Automating sales workflows for a smoother client journey
We use it only for sales for now, so if we talk about other departments, it's a different workflow. But for sales, it's supposed to include all this stuff, otherwise it's very hard to manage. So it's very nice when it happens automatically… we send him a contract, he signs, pays, and he's converted to a client. OneSuite looks nice, and I see that you fix bugs and it's going…
Dennis Eideland, Founder at Ojoo
Frequently asked questions
You choose the project when you record the expense, so every cost lands against the right client work. Date, amount, category, notes and the receipt are captured in the same form, which is what makes the true cost of a project visible later on.
Yes. Flag it as billable when you record it, and the cost becomes available to pull straight into that client's invoice. It is how agencies stop losing revenue to costs that never made it onto a bill.
Submitted expenses go to an approver before they touch project budgets or client billing. A week of time entries and expenses is reviewed as one package, so nothing slips through piecemeal.
Yes. Anyone recording an expense can request reimbursement and attach the receipt, so out-of-pocket spending is tracked and paid back instead of quietly forgotten.
Project costs combine tracked time with recorded expenses and sit next to revenue and margin. You can see where the budget went and catch a project drifting before it eats into your profit.